Australasian Plant Pathology Society Conference
25-28 November 2019 Melbourne, Australia
Strong Foundations, Future Innovations

Presenter Centre

Registration

Presenting authors must have been registered for the Conference by Monday 23 September.

Visas

All visitors to Australia must have a valid visa.

All visitors should apply for a visa at least three (3) months prior to their intended date of departure. The Conference Secretariat holds no responsibility for visa applications.

Inability to obtain a visa for travel to Australia does not constitute grounds for a refund. Further information about registration refunds can be found here.

Please visit the Department of Home Affairs for further visa information.

Oral Presentation Guidelines

Presentation length and time keeping

  • All oral presentations are strictly limited to 15 minutes (12 min talk followed by 3 min Q&A)
  • As a courtesy to other speakers in your session and to ensure the program runs to time, please keep your presentation to your allocated time.
  • Please go to your allocated room 15 minutes before the session start time to meet with the Session Chair and familiarise yourself with the room and AV.

Presentation format and slide ratio

  • Your presentation should be saved as a Microsoft office PowerPoint file. If you have created your presentation using Apple Keynote, you will need to save your file as a PowerPoint file.
  • The slide ratio for your presentation should be set to 16:9.

Loading your presentation PowerPoint

  • A speaker preparation room will be located in Speaker Room 101 at the Melbourne Convention and Exhibition Centre.
  • Speakers should report to the speaker preparation room at least 2 hours before their scheduled presentation, or the day prior.
  • If you are presenting in the first session of a morning, please try to load your presentation the day before.
  • Speakers are to bring their presentation on a USB with the file name including their first and last name.
  • If you have any video files in your presentation, please have these files saved separately on your USB.
  • If you would like to use your own laptop to present, please see the technicians in the speaker's preparation room at least 3 hours before your presentation to arrange.
  • The Speakers’ Preparation Speaker Room 101 will be open at the below times;
    Tuesday 26 November 2019: 07:00 – 15:30
    Wednesday 27 November 2019: 08:00 – 16:00
    Thursday 28 November 2019: 08:00 – 16:30

Audio visual inclusions

The below audio visual will be provided in all session rooms

  • Data/video projector with sound.
  • A computer (PC) to which your presentation will be hyperlinked (once submitted to speaker preparation).
  • Screen.
  • Lectern and microphone.

If you wish to use your own laptop for your presentation, a standard HDMI connection will be available on the lectern. If you have an Apple Mac, you will need to bring the appropriate connection or adaption required.

Poster Presentation Guidelines

Poster dimensions

  • Posters should be no larger than portrait A0 (841 mm x 1189 mm).
  • Posters must strictly be in portrait orientation.
  • All posters must be in English.

Tips for poster creation

  • Your poster should include a title banner listing the presentation title as per your submitted abstract.
  • The authors' names and their organisation(s) should be included.
  • Text in the poster should be brief, clear, and concise.
  • The poster should be understandable without oral explanation.
  • Poster titles should be a minimum size of 45 pt.
  • 24 to 32 font size single spaced is recommended.
  • Avoid making the text all capitals as this makes it harder for the audience to read.
  • Avoid using a mixture of font styles.
  • A matt finish on photographs reduces glare and provides better visibility.
  • Results should be displayed graphically, if possible, through the use of pictures, symbols and colour.
  • Figure legends are essential; however, these should be clear and concise.
  • Handouts of your poster presentation are permissible.

Printing your poster

If you would like to have your poster printed locally in Melbourne we suggested the below printing facility. It is conveniently located a 10-minute walk from the Melbourne Convention & Exhibition Centre. Visit their website to find out costs, as well as information on how to upload for print and collect.

Print on Demand
198 Clarendon Street
South Melbourne VIC 3205
P: (03) 9645 0339
E: production@printondemand.net.au

Display your poster at the Conference

  • Poster Area – Posters will be on display in the APPS 2019 Exhibition located in the Level 1 Foyer of the Melbourne Convention & Exhibition Centre.
    Posters will be on display for the full day of their dedicated session.
  • Poster identification – A poster board will be allocated to each poster. Please look for the poster board with your poster number on it. Your acceptance letter will state the poster board location and your unique poster board number.
  • Poster hanging times – Posters can be hung on your allocated board from 08:30am on the day of your session
  • Poster dismantle times – All posters need to be removed by the end of the day of their dedicated session. Please refer to your presenter email for further details of the times. If your poster has not been removed by this time, it will be removed and discarded by the secretariat.
  • Mechanism for poster hanging - Please bring a supply of Velcro to attach your poster to the display board.

FAQs

How do I register?

Via our registration page.

Can I attend sessions?

Yes, registered delegates can attend all sessions.

Can I attend Social Functions?

Yes, a ticket to the Welcome Reception and the 50th Anniversary Gala Dinner is included with a full registration. RSVP is via the online registration form.

Can I use my own laptop for presentation?

In order to facilitate the smooth running of the presentations and to ensure sessions don’t run overtime it is preferred that the conference equipment is utilised. If you do need to use your own laptop, please note that only a standard HDMI connection will be provided on the lectern. If you have a Mac you will need to bring your own connection cord or adapter. We suggest that you visit the Speakers’ Preparation Room at least 2 hours prior to your session with your laptop to test.

Do I need to send a copy of my presentation prior to the Conference?

No, please take a copy of the presentation on USB to the Conference and visit the Speakers’ Preparation Room at least 2 hours prior to your talk. The technicians will then load your presentation accordingly and hyperlink to your presentation room. If you are speaking first up in the morning, you can load your presentation with the Speakers’ Presentation Room when you arrive onsite for the day.

How long is my presentation?

Please refer to the program for the confirmed length of your talk.

Who can I contact for further questions?

If you have any questions relating to your presentation, poster display or the Conference in general please contact;

Conference Secretariat

ICMS Australasia
PO Box 5005
South Melbourne
VIC 3205

Ph: +61 (0) 3 9682 0500
Email: program@apps2019.org

Download the Conference Program Book
  • Key Dates

  • Registrations Now open
  • Call for Abstracts Now open
  • Early Bird Registration Deadline 5 July 2019
  • Call for Abstracts Close 25 July 2019
  • Notification to Authors 9 September 2019
  • Registration for Workshops Close 23 September 2019
  • APPS 2019 Conference 25 - 28 November 2019

Venue

The Conference will be held at the Melbourne Convention and Exhibition Centre. View Venue information.

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General Information

We look forward to welcoming you to the 2019 Australian Plant Pathology Society Conference. See more information.